Register now for the 2nd Annual Meeting of MAPS… Special PRE-early bird special discount expires October 1, 2017!

What to Expect at MAPS 2018 Annual Meeting

What to expect at MAPS 2018

Collaborate with Medical Affairs experts and decision makers at the 2018 Annual Meeting

The Medical Affairs profession has never been in a better position to work with key stakeholders to support the development of and communication about therapies that will optimize patient care. In our role, we have increasingly new opportunities to expand and reinforce our importance in the following critical areas:

  • Data Generation: Addressing research questions in modern medical affairs
  • Data Dissemination: Addressing seminal trends in providing data to all stakeholders
  • Data Interpretation/Translation: Addressing opportunities and challenges for optimizing communication and engagement with specific audiences

With a robust 2-day program utilizing a number of formats, MAPS will provide hands-on practical content—filled with take-home messages and tools—that will help you achieve success in your role as a Medical Affairs professional. At MAPS 2018, you’ll find:

  • Cutting-edge keynote speakers
  • Action-filled panel discussions and debates
  • Hands-on workshops designed to produce practical enduring materials that you can put to use
  • Intimate roundtable discussions
  • Attendee poster presentations
  • Networking opportunities

 Don’t miss this opportunity to join your colleagues from around the globe in…

 Strengthening Medical Affairs Impact for Improved Patient Outcomes: Building Our Future Together

Please bookmark this page and check back regularly for updates to our program as faculty and topics are confirmed. To submit a topic or faculty member suggestion, please click here to fill out our form.

MAPS 2018 Annual Meeting Member Categories & Rates

 PRE-Early Bird
July 3–Oct. 1
Oct. 2–Dec. 31
Jan. 1–Feb. 25
Member One-Day$700$850$975
Young Professional/Student Member$650$800$950



Nonmember Rates

 PRE-Early Bird
July 3–Oct. 1
Oct. 2–Dec. 31
Jan. 1–Feb. 25
Nonmember One-Day$900$1050$1175


MAPS 2018 Registration Fee Includes:

Pre-Gala* Meet & Greet Networking Reception  /  Sunday, February 25 from 7 PM–8 PM
All Plenary And Workshop Sessions  /  Monday, February 26–Tuesday, February 27
Access to Solution Provider Exhibits  /  Monday, February 26–Tuesday, February 27
MAPS Solutions Showcase Networking Reception  /  Monday, February 26 from 5:30 PM–7:00 PM
Continental Breakfast  /  Monday, February 26–Tuesday, February 27
Buffet Lunch  /  Monday, February 26–Tuesday, February 27
Morning & Afternoon Refreshment Breaks  /  Monday, February 26–Tuesday, February 27

*Gala tickets to be purchased separately. See below for information.

Med Affairs Professional Development
Black-tie Fund-Raising Gala –
Sunday, February 25 from 8-10 PM

Sign up for this exciting event featuring live entertainment during dinner, followed by dancing! The Gala will take place Sunday, February 25 from 8 PM – 10 PM and will raise funds to support the Medical Affairs Professional Development Program.

About the Medical Affairs Professional Development Program.  
MAPS is partnering with academic institutions and Life Sciences organizations to develop an educational program that bridges the gap between traditional clinical pathways and the additive skillset that Medical Affairs professionals need to become successful business leaders.

The Medical Affairs Professional Development Program combines an academic learning environment with hands-on experience to equip candidates with the business acumen, team leadership and program management skills, and other core competencies needed in addition to clinical qualifications to succeed in a Medical Affairs role.

100% of the proceeds from the Gala will go towards advancing this program.

See Highlights from MAPS 2017

Click here to download highlights and key learning from the 1st Annual Meeting.

Registration Changes and Cancellations

We realize last-minute changes happen. To cancel or change your Annual Meeting registration, please email

Registration cancellation deadline: February 15, 2018, at 11:59 PM (MDT)                                  

  • Registration Cancellation Fee: $100
  • No refunds will be issued for cancellations received after the February 15, 2018 at 11:59 PM (MDT) cancellation deadline.
  • Refunds will be processed after the meeting via check.

Registration substitutions must be sent via email to by either the person who paid for the registration or by the original attendee.

More Than an Exhibitor or Sponsor – You Are Our Partner!

Over 20 companies sponsored and/or exhibited at the 1st Annual Meeting in National Harbor, and we would like to thank them for their support of the conference and the profession.

MAPS believes strongly in the relationship between Solution Providers and Industry to ensure we meet the challenges that Medical Affairs organizations face across the globe. We therefore view exhibiting & sponsoring companies as true partners in achieving the Vision and Mission of the Society. We encourage our partners to engage with the Medical Affairs professionals not just at their exhibits, but also by attending the networking functions, and engaging in discourse during session and workshops.

Over 160 people attended our inaugural meeting in 2017, and we expect these numbers to grow to near 250 attendees for MAPS 2018. Most of our Annual Meeting attendees are at the Director/Sr Director or VP level and are therefore key decision makers in their Medical Affairs organizations.


Thank You to Our 2018 Exhibitors & Sponsors!

  • Altmetric


  • SSI Strategy


  • Lockwood Logo



Exhibiting Opportunities

MAPS Exhibitor Chart



Exhibitor Floor Plan


Additional Sponsorship Opportunities

gala arrow

2018 GalaSponsor’s Logo to be featured prominently on:
  • Screens in the Gala Ballroom as attendees walk in
  • Large signage outside the Gala Ballroom featuring company logo
  • Placement of up to 2 company banners inside the ballroom (to be provided by Company)
  • Company logo featured on all e-blasts and the Website promoting the Gala (multiple e-blasts to be sent)



  • Includes table card at the center of the table with Company logo, description & contact info
  • Company logo branded on menu at each place-setting at the table (10 seats)
  • 1 Company representative seat reserved at the table
  • May sponsor multiple tables

Mobile App

All conference material and networking is communicated through official MAPS 2018 Mobile App. The Sponsor’s logo appears on the app each time a person logs into or opens the mobile app.

Sponsor’s Logo to be featured on:

  • Reception Area Signage
  • Logo Cards on All Tables
  • Company logo on cocktail napkins
  • Acknowledgment e-blast to all attendees recognizing the sponsor
  • Choose between the Sunday, February 25 Pre-Gala Networking Reception OR the Monday, February 26 Solutions Showcase Networking Reception

Conference WiFi

Sponsor’s Logo to be featured on:

  • Wifi cards handed to all attendees
  • Mobile App
  • Plenary Opening Slide

Lunch Sponsorship

Lunch SponsorshipSponsor’s information to be featured on all signage within lunch area, and on cards located on the dining tables.

Replacing standard advertising such as room drops and bag inserts, these alerts remain visible until attendee views and dismisses.

Worn throughout the conference, Sponsor’s logo on delegate badge lanyards


Coffee Break Sponsor’s information to be featured on all signage within break areas.

literature rackPlace your literature or brochure in our literature racks to be positioned through the exhibit and registration area. $500 per placement, maximum 2 placements per company.


Applications for non-MAPS Partner Circle members open on July 17, 2017 with a deadline of January 15, 2018. Last year, all exhibit space sold out early for the Annual Meeting, so early applications are encouraged.

MAPS Partner Circle

Interested in learning about our MAPS Partner Circle program? Click here for ways to be involved throughout the year, and obtain discounts on Annual Meeting exhibit and sponsorship opportunities. MAPS Partner Circle members also receive early bird selection of exhibit space and sponsorship opportunities (registration opens July 3 for Partner Circle members, whereas general release is on July 17).


Flex-Payment Option

50% of exhibit fees are due in full at the time of application, and will be invoiced for payment by check. You may choose to pay in full at the time of application or pay 50% now, and 50% by January 15, 2018.


In-Kind Donations

We realize that sometimes budgets for meeting attendance or exhibiting are constrained. MAPS is able to accept certain in-kind donations to cover a percentage of exhibiting fees. MAPS accepts in-kind donations for such services as:

  • Meeting planning and onsite logistics support
  • Editorial services
  • PowerPoint slide design and formatting
  • Copy writing
  • Production services
  • Webcasting support
  • Graphic design
  • Website and mobile app development
  • Project management support

To discuss in-kind donations for exhibit opportunities, please contact

Location & Housing

The meeting will take place in beautiful Miami, Florida at the Hilton Miami Downtown, 1601 Biscayne Blvd.

Online and telephone reservations for Hotel Accommodations will become available mid August. Please make reservations via this link, and not directly with the hotel to ensure you receive our discounted rate.


Don’t see what you’re looking for, or still have questions? Contact Pedro Campa, Corporate Relations Manager, at or call +1 (303)-495-2073.

Stay Connected with MAPS

Join MAPS on LinkedIn to further build your professional connections within Medical Affairs through our Company and Group Pages.

Follow us on Twitter and say abreast of MAPS activities and key issues for Medical Affairs professionals.